Components of a Business Letter

A letter is a form of written communication widely used across the world. Different types of letters are used in different situations. For example, formal letters are used for official purposes, whereas informal letters are meant for family and friends.

A business letter is a type of formal letter. It is used for the exchange of information between various business agents, i.e. customers, owners, suppliers, government officials, etc.

Every such type of letter has a set of components common to different styles of business writing. The components are:

How to Write a Business Letter - the Eight Component Parts

In learning how to write a business letter, you need to know and understand the eight parts that should be included in any business letter. Here they are:

The return address: This is the writer's address. If you are writing on behalf of a company or organization, this information will be part of its printed letterhead. If you are writing a business letter on your own behalf, you must type in this information, usually centered at the top of the page.

The date: It usually goes at the left margin, several lines below the last line of the return address. Always put in the date, as it is important to the history of correspondence on this topic.

How to Format A Business Letter

A business letter is different compared to a normal informal letter. If you want to write one, it is important to know all the steps and procedures. This article will help you in writing one. There are people all over the world who do not know how to write a business letter, and end up making mistakes. With the help of these few tips and guidelines, you need not ever make the mistakes again.

Date -

The date should be mentioned at least 2 or 3 lines, below the letterhead. And it should be given in full, i.e. date, month and year.

Address -